PSIwebware Blog

Many corporations are looking to their software provider or consultants to handle the implementation process of their facility maintenance software.  This is the fastest way to get their software up and running.

It is important to select CMMS Software that is customizable or one that offers enhancement modules for program expansion once you get the system running.  This will allow flexibility for users to adapt and learn the software before expanding to a more complex version.

Implementation requires a naming system to be set up for your equipment and preventive maintenance tasks.  When setting up your equipment naming system, remember to make it simple and meaningful so everyone in your facility will be able to recognize it.

The next step for implementation would include the entry of inventory data.  Facility Supervisors should take an active part while training users of their CMMS system and the maintenance department should understand the system well before switching entirely to the new system.

Everyone plays a vital role in making the system work.  To get the most from your new tool, it should be used on a daily basis and updated to increase efficiency and accountability.

Everyone these days is expected to be everywhere all the time!  Using the internet, we can stay connected, which is why web-based software is so popular.

Save Time

One of the largest time savings for management staff is notifications.  They don’t have to chase after answers anymore, because their CMMS Software tells them about important issues they need to know.  This is accomplished by actively tracking work performance live, which can prove work was completed while understanding employee performance much better.

Since most employees are familiar with using the internet, they usually don’t require as much training.  You staff can even be trained over the Internet, saving them considerable time and saving you money.

Save Money

No additional hardware or software needs to be purchased or installed.  The only requirement is a web browser and internet connection, which is standard for most computers.

The technology is more universal and upgrades are available, usually as part of the service – which means Free!  Maintenance and development are also easier and cheaper as problems are identified and fixed remotely, speeding up the process.

Make Your Job Easier

Web-based software can be used from anywhere, whether you’re working from home, at a client’s office, or on the road using mobile technology such as your cell phone.

You can manage your operations without being in there, which saves you time and money.

Building operators and team projects have the opportunity to be awarded points for exceptional performance through technological strategies.  The LEED for New Construction Green Building Rating System encourages strategies for measureable environment and health benefits through technological innovations.

There are two innovation strategies that qualify under the LEED standards:

A project that incorporates energy efficiency measures and demonstrates performance improvements for environmental benefits.  These credits are awarded for achieving percentage change in existing building maintenance.

An innovation credit can be attained with a Building Operations Plan.  This would include an operating plan which identifies all space uses, occupancy types in the building, and conditions required in the spaces.  There would be documentation of schedules for all occupants of the building, whether they are a full time occupant or part time.  The mode of operation provides indoor scheduling for the employees occupied and unoccupied or day versus night scheduling. 

The Building Operations Plan summary would give a report of the systems installed in the building, for example:  space heating, space cooling, ventilation and humidification.

The documents submitted to USGBC must include narrative submittal of credit requirements, projects approach to achievement, description of quantifiable environmental benefits, and copies of the reports.

Using either strategy, the results of the project or plan need to be tracked to demonstrate value was achieved.  Companies of all sizes use Facility Maintenance Software to keep them on track and to document their performance.

Many companies are working to find solutions to control energy usage and at the same time become environmentally friendly.

The LEED Green Building Rating System for Building Operations and Maintenance sets standards for certifying existing commercial and institutional buildings.  The intent promotes high performance, affordable, and environmentally sound practices in existing buildings.

Facility Managers are using Facility Maintenance Software to implement sustainable operations and maintenance practices to reduce the environmental impact of their buildings.

Facility Maintenance Software can help you obtain LEED credits for:  sustainable site, water efficiency, energy and atmosphere, materials and resources, indoor environmental quality, and innovation in operations.

Other Sustainable Maintenance Benefits:

1. Web based systems significantly eliminate paper consumption.
2. Routine Preventive Maintenance improves indoor environmental quality by replacing filters regularly, checking ducts, and ensuring that the building is properly load balanced.
3. Repairs are done faster and problems are solved more quickly and efficiently.
4. Preventive Maintenance Improves Asset Life, reducing waste and improving energy efficiency.
5. Good operation and maintenance practices can reduce total energy usage by up to 50%.

All buildings are eligible for LEED certification including:  offices, retail and service establishments, institutional buildings, libraries, schools, museums, churches, and hotels.